How to Create an Inviting Office Coffee Station

Jay Encell • March 12, 2025

A survey conducted by Drive Research found that almost 3 in 4 Americans (73%) drink coffee every day.

This beloved beverage is incredibly popular, and for a lot of people, it's a crucial component of their workday. It gives them the boost they need to maintain concentration and efficiency so that they can do their jobs well. Providing an office coffee station is a great way to reward your employees and keep them motivated.

In this guide, we'll go over some key break room coffee ideas and approaches that will help you create the perfect office coffee setup.

Pick the Right Spot

Before you start looking at coffee machines, you should decide where you're going to keep one. The space you have available can impact which machines and supplies that are available to you. Many offices choose to keep the coffee machine in the break room, while others find a more centrally located space for easy access. Be sure you have a table or counter with ample space for cups or mugs, spoons, and all of the additional supplies your machine requires. Easy access to water is essential to keeping the coffee flowing.

Choose the Right Coffee Machine

There is a huge range of office coffee solutions out there, so take your time considering the options that are best for your team.

Drip Coffee Makers vs. Espresso Machines

This is one of the bigger decisions you need to make in this process. The main thing to consider here whether your staff prefers their coffee rich or quick. It takes time to brew a full-bodied espresso, but instant makers provide nicely flavored cups, quickly.

Drip coffee makers are known to be reliable and convenient. In busy workplaces, these can help ensure employees can quickly get their coffee fix without too much fuss. Espresso machines may not be so straightforward but are often preferred by people who prioritize flavor and quality.

Consider the preferences of your workers. Will they place more value on speed and convenience or the overall quality of their coffee?

Consider Office Size and Consumption

Another crucial factor that you need to consider is the size of the machine you need. There are three key elements you can look at here.

Compact, single-serve coffee machines can be perfect for small teams, and allow each person to choose their own flavor.
Bigger offices typically require larger coffee machines that can make several cups simultaneously to meet the demand
Knowing how much coffee your team drinks and when they're likely to want to brew cups will help you keep things efficient

Select Coffee Beans and Supplies

After settling on a machine, you then need to think about the coffee beans you want to get, along with any other supplies. It doesn't matter how good your coffee machine is, if you have low-quality beans, people will notice.

The main aspects to consider when choosing a bean are:

· Taste

· Roast level

· Provenance

Types of Coffee Beans

There is a huge selection of coffee beans available, hailing from all over the world. Robusta has a vigorous nature and robust taste, while Arabica is more gentle with sugary hints. Of course, there are many others to choose from.

If you're a coffee connoisseur and you know your team well, you might already have some ideas about their preferences. If not, you can provide a variety of flavors to ensure everyone is satisfied.

Browse Ideal’s wide variety of coffee flavors for inspiration.

Essential Coffee Supplies

Now that you've chosen the machine and the coffee beans, you can consider other coffee station essentials. There are some key items that you'll need, as well as various optional extras that can deliver a better experience.

Some key items you should get include:

· A variety of milks. Soy, almond, oat, and coconut are some favorite dairy alternatives your staff will love

· A selection of sugars, from low calorie to turbinado

· Different types of syrups. Caramel, mint, and hazelnut are popular flavors sure to add a kick to every cup

· Cups and mugs

· Spoons or stir sticks

Having all of these items at the ready means your workers can make their own decisions about how they brew their coffee. While some can opt for a simple black coffee, others can create sweet, flavorful brews. Many coffee stations also supply a variety of teabags for non-coffee-drinkers, ensuring everyone feels seen and included.

Make sure you keep the area well organized. The more items you have, the more important this is, so a labeling system with designated areas can be ideal.

Eco-friendly Practices

Considering our personal environmental impact has never been more important. Following eco-friendly practices will present a good company image, and Design of the Workplace Report conducted a study showing that a start 93% of workers stated that they were happier at work when “green initiatives” were put into practice in their office.

Recyclable/compostable cups are a good start. You can also opt for reusable filters, and even consider choosing beans that are harvested through fair practices.

Creating a Comfortable Coffee Break Area

Now that you've settled on all the equipment, it's important to make sure your employees have somewhere comfortable to enjoy their coffee. While some workers may simply take it back to their desks, creating a welcoming break area should be your next focus.

Make sure there are comfortable seats and tables. Design a space that encourages interaction. Doing so will not only make the space more enjoyable, but it can help encourage stronger bonds among your team. Consider leaving a deck of cards, a chess board, or a daily trivia question for teams to consider and connect over.

Aesthetic enhancements can also be a good choice. Add some ambiance through artwork or upbeat music to boost morale and better present your company's character and ethos.

Your Office Coffee Station

An office coffee station can be a great addition to any workplace. It will serve to improve morale, productivity, and overall employment satisfaction amongst your team.

Ideal Pure Water provides coffee delivery services for businesses throughout the Omaha metropolitan area, Eastern Nebraska, and Western Iowa. We proudly partner with premium coffee brands such as Green Mountain, Seattle's Best, and Starbucks.

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Did you know that staying properly hydrated can boost workplace productivity by up to 14% ? Filtered water dispensers provide a convenient solution for pure drinking water in the office. So what's the best filtered water dispenser for your needs? Join Ideal as we look into the top filtered water dispensers available! Filtered Water Dispensers Filtered water dispensers are devices that provide clean drinking water by removing impurities and contaminants . They come in various types, including countertop, freestanding, under-sink, and bottle-less models. Countertop dispensers are compact and fit easily on kitchen counters or office break room tables. They're easy to install and maintain, making them a popular choice for small offices and homes. Freestanding models are larger and often found in office settings . They provide more water storage and usually have both hot and cold water options. Under-sink dispensers are hidden away, keeping your counters clear. 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The Difference Between Blonde Roast Coffee and French Roast Coffee and Why You Should Provide Both

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Coffee enhances workplace culture, with 89% agreeing it boosts happiness and productivity. When it comes to coffee, the spectrum of flavors and aromas is as vast as the varieties of beans. Each type of roast brings its own unique flavor profile. Some of the popular roasts among coffee enthusiasts are blonde roast coffee and French roast coffee. Knowing the differences between these two can elevate your coffee experience, fostering a happier workplace environment. Below is a guide that explores the differences between the two roasts. Blonde Roast Coffee vs. French Roast Coffee: Exploring the Differences in Flavor Blonde roast coffee and French roast coffee are two popular types of coffee flavors. Understanding the difference between these roasts will help you choose your next cup of coffee. Let's explore them. Bean Quality and Preparation Blonde roast coffee represents the lightest end of the roast spectrum. Achieving this roast involves subjecting the coffee beans to relatively shorter roasting times and lower temperatures. The result is a bean with a pale, golden hue. On the other hand, the French roast coffee is a darker roast. To achieve this dark roast, subject coffee beans to high temperatures for an extended period. This results in a rich, deep color and robust flavor. The extended roasting time also causes the beans to release their natural oils. As a result, you will notice that French roast coffee has a glossy appearance and a full-bodied texture. Flavor Profile One of the major features of blonde roast coffee is its delicate and nuanced flavor profile. With minimal roasting, the natural flavors of coffee beans are preserved. This often results in a brew that is bright, floral, and fruity. When you take a sip, you can expect subtle hints of citrus and vibrant floral notes. The light-bodied nature of blonde roast coffee allows for greater clarity of flavor. 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Acidity Content One notable characteristic of blonde roast coffee is its noticeable acidity. This gives it a bright, tangy taste. The acidity is often well-balanced, adding complexity to the brew without overwhelming your palate. In contrast, French roast coffee features low acidity. The extended roasting process leads to the breakdown of acids present in the beans. As a result, you can enjoy a smoother, less acidic brew. Brewing Methods Blonde roast coffee is best brewed using a drip method, such as the popular pour-over. This method allows for a clean, rich, and light-bodied taste with subtle flavors. The brew time for pour-over coffee is usually 3 to 5 minutes, making about 4 cups per brew. To brew the best-tasting French roast coffee, use immersion brewing methods, such as a French press. This creates a silky, smooth, full-bodied cup of coffee that emphasizes its rich and bold flavors. Why You Should Provide Both Blonde Roast and French Roast Coffee Catering to diverse coffee tastes is important. This is why providing both blonde roast and French roast coffee is a strategic move that can elevate your coffee game . Here's why. Enhances Variety Offering both coffee roasts in your office caters to diverse preferences. You can enjoy the bright acidity of the blonde roast or the bold intensity of the French roast. Having options ensures everyone finds their favorite. This helps foster inclusivity and satisfaction in your workplace. For a balanced experience, you can also add a medium roast coffee to the menu. Elevates Coffee Experience If you want to elevate the coffee experience of your employees, provide both the blonde roast and French roast. This empowers them to explore different flavor profiles. Boosts Morale and Productivity Access to quality coffee in the workplace can have a positive impact on employees. When you offer the two roasts, it demonstrates a commitment to meeting the diverse needs of your team members. A well-stocked coffee service encourages social interaction and camaraderie. This fosters a sense of community and teamwork. As a result, you can boost both staff morale and office productivity. How to Incorporate Both Roasts into Your Office Coffee Service Providing both blonde roast and French roast coffee creates an inclusive workplace. Below,we explainhow you can effectively incorporate these options into your office coffee service. Understand Colleague Preferences To incorporate both roast coffee options, you need to start by understanding your colleagues' preferences. Survey employees to gather data on their coffee preferences, including roast levels. This will help you make a more informed decision. Provide Multiple Brewing Methods Offer different brewing methods. While espresso machines are popular, you can also provide pour-over and French press options. This will help enhance the coffee experience. Partner With a Reputable Coffee Supplier To ensure the quality of your coffee, consider partnering with a reputable coffee supplier. Make sure the supplier roasts their beans in-house. This ensures your coffee roasts maintain their distinct flavor profile. Fuel Productivity With a Blend of Blonde and French Roast in the Office The difference between blonde roast coffee and French roast coffee extends far beyond taste. You should offer both roasts if you want to provide a well-rounded coffee experience in the workplace. With Ideal Pure Water, you never have to worry about getting your caffeine fix! We can assist you with the equipment, services, and products that you need. For inquiries, call us today at: (402) 392-2600 , and we will be happy to assist you further.